Data management

Data management is the practice of collecting, keeping, and using data efficiently, open, and free accessible online.

For the CIP Genebank this practice is applied for potato, sweetpotato and ARTCs (andean root and tuber crops) in the different format collections such as seed, in vitro, cryopreservation, herbarium and field/bench conservation.

Also international data standards are adopted to provide consistency in data shared among different users and information systems.

Contact

Edwin Rojas
IT Specialist
e.rojas@cgiar.org

Germplasm identification with Barcodes

 

Genebank Requirements

  • Reduce human errors when handling the germplasm samples
  • Improve efficiency of the daily activities
Solution

  • Use an identification system
  • Select a widely used and cheap identification system
  • Use Barcode technology
Best Practices

  • Print instead writing on labels to eliminate pen-based procedures
  • Scan barcodes instead reading labels to eliminate delays and reduce human errors
  • Barcoding labelling in all procedures to automate operations
Barcode Label Considerations

  • Durable for extended storage
  • Produces long-life image stability
  • Durable enough for transport
  • Facilitate germplasm identification & tracking
  • Apply labels where samples are taken when moving from field/bench to testing labs

 

 

Barcode Labels Specifications for Field

 

Components Specifications and Pictures
Label Label type: Self-tie (loop-locks)
Description: The most efficient and cost-effective way of labelling plants is to use self-tie printable plant labels. Self-tie labels are sometimes referred to as loop-locks or wrap ties.Type of print: Thermal transfer
Type of Material: Synthetic of Polyplas
Thickness label: 200 microns
Rolls: 1000 labels per roll
Sizes: 191 x 25 mm
Columns: 4 in white color
Cost: One roll to $48 US dollars (in 2022)
Glue type: Not use
Label Provider 1 DURA-ID UK

 

https://www.labelbar.co.uk/general-labels-c153/loop-lock-self-ties-191mm-x-25mm-4-across-printable-plant-labels-for-thermal-transfer-printers-p1665

Label Provider 2 DURA-ID International

https://dura-id.com/industries-applications/horticulture-labels/

Label Provider 3 LABELZONE
https://www.labelzone.co.uk/collections/loop-locks
Label Provider 4 Maruplast Peru
https://maruplast.com/etiquetas-maru/
Ribbon Description: For use with Zebra thermal transfer printers. Provides outstanding barcode print quality. Chemical resistant when printed on synthetic label stocks. Smear- and scratch-resistant, this ribbon offers excellent staying power and durability in harsh environments. https://www.zebra.com/us/en/products/supplies/ribbons.html

Type of Ribbon: Wax + Resin
Model: Zebra 3200 Performance
Cost per roll: 30 USD in 2020
Ribbon web link: https://www.zebra.com/content/dam/zebra/product-information/en-us/brochures-datasheets/supplies-accessories/thermal-ribbons-fact-sheet-en-us-a4.pdf

 
Printer Manufacture: Zebra ZT410 of 203 DPI
https://www.zebra.com/us/en/products/printers/industrial/zt400-series.html
Classification: Rugged metal frame and case for demanding activities.
Print Technology: Direct Thermal or Thermal Transfer (to produces longlife image stability).Cost aprox: 1200 USD
 
Barcode Barcode Symbology: Data Matrix or QR

 

Components Specifications and Pictures
Label Provider: Zebra

Label type: Zebra 8000T Cryocool
Description: Polypropylene label with a cold-temp permanent acrylic adhesive that offers extremely low-temperature as low as -196°C for liquid nitrogen applications. Excellent smear/scratch resistance. Good durability and chemical resistance.

Type of print: Thermal transfer
Type of Material: Synthetic of Polypropylene
Glue type: Permanent
Minimum Application Temperature: -20° F / -29° C Service Temperature: -320° F to 190° F / -196° C to 88° C
Rolls: 4000 labels per roll
Sizes: 1.500 ” x 0.516 ”
Columns: 2 in white color
Cost: One roll to $130 US dollars (in 2022)

https://www.zebrasupplies.nl/product_doc/8000TCryocool.pdf
 
Label Provider Zebra: https://www.zebra.com/us/en.html
Ribbon Description: For use with Zebra thermal transfer printers. Provides outstanding barcode print quality. Chemical resistant when printed on synthetic label stocks. Smear- and scratch-resistant, this ribbon offers excellent staying power and durability in harsh environments. https://www.zebra.com/us/en/products/supplies/ribbons.html

Type of Ribbon: Resin
Model: Zebra 5095 Performance
Cost per roll: 65 USD in 2020
Ribbon web link: https://www.zebra.com/content/dam/zebra/product-information/en-us/brochures-datasheets/supplies-accessories/thermal-ribbons-fact-sheet-en-us-a4.pdf

 
Printer Manufacture: Zebra ZT410 of 300 DPI
https://www.zebra.com/us/en/products/printers/industrial/zt400-series.html
Classification: Rugged metal frame and case for demanding activities.
Print Technology: Direct Thermal or Thermal Transfer (to produces longlife image stability).Cost aprox: 1200 USD
 
Barcode Barcode Symbology: Data Matrix or QR
Components Specifications and Pictures
Label Provider & Manufacture: ETICOM 500 http://www.eticom500.net/  (Lima-Peru)

Type of print: Thermal transfer
Type of Material: Synthetic of Polyester
Glue type: Permanent
Rolls: 5000 labels per roll
Sizes: 3.30 x 3.50 cm, Radius Corners: 2.00 mm, Columns: 3
Color: In white color
Cost: One thousand per $14 US dollars

Ribbon Provider: DMS in Lima, Peru. https://www.dms.com.pe/
Manufacture: Zebra https://www.zebra.com/us/en.htmlDescription: For use with Zebra thermal transfer printers. Provides outstanding barcode print quality. Chemical resistant when printed on synthetic label stocks. Smear- and scratch-resistant, this ribbon offers excellent staying power and durability in harsh environments. https://www.zebra.com/us/en/products/supplies/ribbons.htmlType of Ribbon: Resin
Model: Zebra 5095 Performance
Cost per roll: 65 USD
Ribbon web link: https://www.zebra.com/us/en/products/supplies/ribbons.html
 
Printer Manufacture: Zebra ZT410 of 300 DPI
https://www.zebra.com/us/en/products/printers/industrial/zt400-series.htmlProvider: DMS in Lima, Peru. https://www.dms.com.pe/
Classification: Rugged metal frame and case for demanding activities.
Print Technology: Direct Thermal or Thermal Transfer (to produces long-life image stability). Cost approx.: 1200 USD
 
Barcode Barcode Symbology: Data Matrix or QR
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