Effective Date: June 2025
These Privacy Policy describes how the International Potato Center (“CIP”, “we”, “our”, or “us”), as the data controller, collects, uses, stores, and discloses your personal data when you use the Smart FTA mobile application (hereinafter referred to as “Smart FTA”). This policy also explains your rights regarding your personal data and how you can exercise those rights.
Please read our Privacy Policy carefully to get a clear understanding of how we collect, use, protect or otherwise handle your Personally Identifiable Information at Smart FTA. By continuing to use our Smart FTA, you acknowledge that you have had the chance to review and consider this Privacy Policy, and you acknowledge that you agree to it. This means that you also consent to the use of your information and the method of disclosure as described in this Privacy Policy. If you do not understand the Privacy Policy or do not agree to it, then you agree to immediately cease your use of Smart FTA.
- Definitions
These are key terms used in this Policy:
- Applicable mobile application: This Privacy Policy will refer to and be applicable to Smart FTA mobile application, which shall hereinafter be referred to as “Smart FTA”.
- Effective Date: Means the date this Privacy Policy comes into force and effect.
- Parties: The parties to this privacy policy are the following data controller: International Potato Center (“CIP” or “Data Controller”) and you, as the user of Smart FTA. Hereinafter, the parties will individually be referred to as “Party” and collectively as “Parties.”
- Data Controller: Data Controller is the publisher, owner, and operator of Smart FTA and is the Party responsible for the collection of information described herein. Data Controller shall be referred to either by Data Controller’s name or “Data Controller,” as listed above.
- Data Subject: Should you agree to this Privacy Policy and continue your use of Smart FTA, you will be referred to herein as either you, the user, or if any second-person pronouns are required and applicable, such pronouns as ‘your”, “yours”, etc.
- Personally Identifiable Information (PII) or Personal Data: means personal data and information that we obtain from you in connection with your use of Smart FTA that can identify you in any manner.
- Contact Information
International Potato Center (CIP)
Av. La Molina 1895, La Molina
Lima, Perú
- Jurisdiction and Data Transfers
Personal data collected via Smart FTA may be processed in various countries where the International Potato Center (CIP) or its authorized service providers operate. This may include countries outside of your own and outside of regions with equivalent data protection laws, such as the European Economic Area (EEA).
When transferring personal data internationally, we implement appropriate legal and technical safeguards to ensure an adequate level of data protection, in accordance with applicable laws and regulations, including the General Data Protection Regulation (GDPR) where applicable. These safeguards may include standard contractual clauses, data processing agreements, and other lawful mechanisms approved for international data transfers.
By using Smart FTA, you acknowledge and consent to the international transfer, processing, and storage of your personal data as described above.
- Policy Updates
CIP hereby reserves the right to modify, revise or otherwise amend this Privacy Policy as it may deem necessary at any time, and will be effective as soon as posted. Your continued use of the application constitutes acceptance of any amendments.
- Personal Data We Collect
- Registered Users: You, as a user of Smart FTA, shall be asked to register to use Smart FTA in a legal manner. During the process of your registration, we will collect some of the following Personal Data from you through your voluntary disclosure:
- Name
- Username
- Email address
- Business name
- Phone
- Contact address
- Shipping Address
This Personal Data may be asked for in relation to:
- Requesting and shipping FTA cards for research purposes.
- Communication with our representatives for the purpose of fulfilling your FTA card request.
- Receiving general emails from us.
By undergoing the registration process, you consent to us collecting your Personal Data, including the Personal Data described in this clause, as well as storing, using or disclosing your Personal Data in accordance with this Privacy Policy.
- Non-Identifiable Information
CIP may access, record, and analyze data collected about your interaction with Smart FTA. This may include your:
- IP address
- the URL/domain name of any referring website
- the time and date of your visit to Smart FTA and other user content visited, among other
This information cannot be traced back to a particular individual and is never connected to the personal contact information you provide to us.
- Use of Cookies
CIP may record and analyze non-indirectly identifiable information by using cookies. Cookies are small strings of text used to store some information that may concern the user, his or her preferences or the device they are using to access the internet (such as a computer, tablet, or mobile phone). Cookies are mainly used to adapt the operation of the site to your expectations, offering a more personalized browsing experience and memorizing the choices you made previously.
Third-party analytical cookies may also be installed. They are sent from the domains of the aforementioned third parties external to the site. Third-party analytical cookies are used to detect information on user behavior on Smart FTA, to monitor performance and improve the usability of the system.
- Support in configuring your browser: You can manage cookies through the settings of your browser on your device.
- For further information and support, you can also visit the specific help page of the web browser you are using:
- Chrome: https://support.google.com/accounts/answer/61416?hl=en
- Firefox: https://support.mozilla.org/en-us/kb/enable-and-disable-cookies-website-preferences
- Safari: http://www.apple.com/legal/privacy/
- Opera: http://www.opera.com/help/tutorials/security/cookies/
- Third Parties
We may utilize third-party service providers (“Third-Party Service Providers”), from time to time or all the time, to help us with Smart FTA, and to help serve you. We may use Third-Party Service Providers to assist with information storage (such as cloud storage).
We may provide some of your Personal Data to Third-Party Service Providers to help us track usage data, such as referral websites, dates and times of page requests, process shipping, etc. We use this information to understand patterns of usage of, and to improve, Smart FTA.
We use Third-Party Service Providers to host Smart FTA. In this instance, the Third-Party Service Provider will have access to your Personal Data.
We only share your Personal Data with a Third-Party Service Provider if that provider agrees to our privacy standards as set out in this Privacy Policy.
Your Personal Data will not be sold or otherwise transferred to other third parties without your approval. Notwithstanding the other provisions of this Privacy Policy, we may provide your Personal Data to a third party to protect the rights, property or safety, of us, our customers or third parties, or as otherwise required by law.
We will not knowingly share your Personal Data with any third parties other than in accordance with this Privacy Policy.
If your Personal Data might be provided to a third party in a manner other than as explained in this Privacy Policy, you will be notified. You also can request that we not share that information.
In general, you may request that we do not share your Personal Data with third parties. Please contact us via email if you need help. Please be advised that you may lose access to certain services that we rely on third-party providers for.
- Data Security and Storage
We use secure digital systems to store your Personal Data when appropriate. We ensure that your Personal Data is protected against unauthorized access, disclosure, or destruction. Please note, however, that no system involving the transmission of information via the internet, or the electronic storage of data, is completely secure. However, we take the protection and storage of your Personal Data very seriously. We take all reasonable steps to protect your Personal Data.
The systems that we use to store your information include but are not limited to: Hostinger databases, and Android private file system.
Personal Data is stored throughout your relationship with us. We delete your Personal Data upon request for cancelation of your account or other general request for the deletion of data. In the event of a breach of your Personal Data, you will be notified in a reasonable time frame, but in no event later than two weeks, and we will follow all applicable laws regarding such a breach.
- Purposes of Processing of Personal Data
We primarily use your Personal Data to help us provide you with the services and/or information you may have requested, such as processing your requests for FTA cards.
Information that does not identify you personally, but that may assist in providing us with broad overviews of our users’ base, will be used for improving the site. Such information may include, but is not limited to, interests based on your cookies. Personal Data that may be considered identifying may be used for the following: Improving your personal user experience, communicating with you about your user account with us and advising you about updates to Smart FTA or related items.
- Disclosure of Personal Data
Although our policy is to maintain the privacy of your Personal Data as described herein, we may disclose your Personal Data if we believe that it is reasonable to do so in certain cases, in our sole and exclusive discretion. Such cases may include, but are not limited to:
- To satisfy any local, state, or federal laws or regulations
- To respond to requests, such discovery, criminal, civil, or administrative process, subpoenas, court orders, or writs from law enforcement or other governmental or legal bodies
- To bring legal action against a user who has violated the law or violated the Terms of Use of Smart FTA.
- As may be necessary for the operation of Smart FTA.
- To generally cooperate with any lawful investigation about our users.
- If we suspect any fraudulent activity on Smart FTA or if we have noticed any activity which may violate our terms or other applicable rules.
- Modifying, deleting, and accessing your information
If you wish to modify or delete any information, we may have about you, or you wish to simply access any information we have about you, you may do so from your account settings page.
- User Rights Over Personal Data
You have many rights in relation to your Personal Data. Specifically, your rights are as follows:
- the right to be informed about the processing of your Personal Data
- the right to have access to your Personal Data
- the right to update and/or correct your Personal Data
- the right to portability of your Personal Data
- the right to oppose or limit the processing of your Personal Data
- the right to request that we stop processing and delete your Personal Data
- the right to block any Personal Data processing in violation of any applicable law
- the right to submit a complaint with the applicable data protection authority in the corresponding jurisdiction.
Such rights can all be exercised by contacting us at the relevant contact information listed in this Privacy Policy.
- Contact Information
If you have any questions about this Privacy Policy or the way we collect information from you, or if you would like to launch a request or complaint about anything related to this Privacy Policy, you may contact us at cip-ftacard-support@cgiar.org.